A management committee under the chairmanship of the Vice-Chancellor, Professor Jayashankar Telangana State Agricultural University with representatives from DoE, GOI, Line departments of client states, MANAGE, ICAR, Ministry of Rural Development, SAMETIs and farmers from client states as its members meets twice a year to review and fine tune the capacity building activities to help in effective functioning of institute. Director, EEI is the Member Secretary.
47th Management Committee Meeting of EEI, Hyderabad
The 47th Management Committee Meeting (MCM) of EEI, Hyderabad was held on 23-10-2019 at EEI Seminar hall from 10.30 AM to 12.30 PM. Dr.V.Praveen Rao, Hon’ble Vice Chancellor, Professor Jayashankar Telangana State Agricultural University (PJTSAU) and Chairman Management Committee (MC) of EEI presided the meeting after the brief introduction of all members. Dr.S.K.Mishra, Director (Extension Management), DoE, MoA&FW, GoI, New Delhi and a total of thirteen MC members representing Telangana, Andhra Pradesh, Tamil Nadu, Karnataka, Kerala and Puducherry attended the meeting from SAMETI and line departments of allied sectors (List enclosed).
Dr.D.Raji Reddy, Director of Extension, PJTSAU and member MC extended warm welcome to all dignitaries and delegates of the meeting.
Dr. V. Sudha Rani, Director, EEI and Member Secretary, MC, presented significant achievements of EEI during 2018-19, action taken on the approved minutes of 46th MCM and review of work done during 2018-19.
Discussion on the Agenda items
1. Pending issue of release of excess expenditure incurred due to compulsory deviations during construction of EEI Golden Jubilee Buildings including taxes amounting Rs. 32,75,767.00 lakhs.
In response to Chairman with reference to the release of excess expenditure incurred due to compulsory deviations during construction of EEI Golden Jubilee buildings including taxes amounting Rs.32,75,767.00, Dr.S.K.Mishra, Director (Extension Management), DoE, MoA&FW, GoI, New Delhi and member MC expressed that the concerned file is in the process and this issue will be cleared through soon. Chairman, MC informed Director, EEI to reimburse the same amount to the University as soon as it is released to EEI.
2. Completion of pending auditorium development works – Estimates submitted for an amount of Rs. 102.00 Lakhs. Sanction required
With reference to the estimated amount Rs.102.00 lakhs for the completion of pending Auditorium works submitted by Director, EEI to DoE, GoI, Dr.S.K.Mishra responded that, after clearing the above issue (Agenda.1) this item will be attended so as to avoid confusion and the amount will be sanctioned to EEI.
3. Beautification of EEI campus like laying of internal roads, garden/ lawn development around EEI Golden Jubilee building.
With regard to the above item the house suggested Director, EEI to complete all the works for which Rs.170.00 lakhs has been sanctioned under Non recurring contingencies 2019-20 and then if any balance is remained, undertake the activities of beautification of EEI campus like laying of internal roads, garden/lawn development after obtaining permission from DoE, GoI, New Delhi.
4. Construction of individual faculty rooms in the first floor of EEI Golden Jubilee office building.
Denying the proposal of construction of individual faculty rooms in the first floor of EEI Golden Jubilee office building, Chairman suggested the Director, EEI for providing individual cabins to all the faculty. While making cabins if one hall is not sufficient, the adjacent hall can also be utilized, the Chairman further suggested.
5. Establishment of Virtual class room for the trainees.
For the establishment of virtual class room for the trainees, the Chairman, suggested to visit Colleges of PJTSAU and neighbouring National Institutions where proper virtual class room set ups were established and replicate similarly at EEI obtaining prior permission to utilize the budget from Non-Recurring Contingencies from DoE, GoI for software procurement as physical structure is already existing.
6. Repairs and Renovations
For the repairs and renovations of EEI hostels A&B, Seminar Hall and Training Hall, the Chairman suggested to address a letter to Estate Officer, PJTSAU to appoint a committee to inspect the strength of physical structure of buildings based on which an action can be taken.
Instead of establishing steam cooking unit Chairman and Smt.Pausumi Basu, IAS, CEO, TSIRD suggested to invite tenders and choose the best caterers so as to get rid of unnecessary complications and informed that installing steam cooking unit is not viable option for the existing number of trainees attending at a time.
7. Enhancement of remuneration of guest faculty on par with MANAGE.
Enhancement of remuneration to guest faculty on par with MANAGE i,e. from Rs.1,250 to 2,000 is a policy issue and MC is not empowered to take a decision, expressed the Chairman and suggested to adopt latest EEI guidelines issued by DoE, GoI and follow the same. The house further suggested to discuss this issue in Annual Review Meeting of EEIs conducted by DoE, GoI and get it resolved.
8. Payment of actual lodging charges and tariff along with local transport charges to EEI faculty during off campus training programmes
As this issue has already been discussed in the EEIs Review Meeting held on 10.04.2019 at DoE, GoI, New Delhi where it was resolved to develop common cost norms for all EEIs on par with MANAGE, Chairman suggested to wait till the order comes from DoE, GoI.
9. EEI as Centre of Excellence – Change of theme from “Agricultural Trade” to “Digital Solutions in Agri & Allied Sectors”.
The Chairman (MC) informed that Joint Secretary (Extn.) responded positively and Director, EEI also informed that the same was discussed with Addl. Secretary Rajesh Verma during his visit to EEI. The same is to be finalized at Review Meeting of EEIs by DoE, GoI, New Delhi.
10. Digitalization of EEI trainings by meeting budget from Non-Recurring contingencies
With reference to this item, the Chairman suggested to visit National institutions like MANAGE, NAARM, where many training programmes are being organized to observe how digitalization is being done and follow similarly at EEI also by utilizing the budget from NRC with prior permission from DoE, GoI.
In continuation Smt.Pausumi Basu, Chief Executive Officer, TSIRD and member MC suggested to contact NIC who provides services and software as the same was done at TSIRD.
11. Action Research Projects by meeting budget from recurring contingencies.
The Chairman explained Director, EEI the budget allocation for the present year on various components is based on the budget proposal submitted previous year. Hence, submit a budget proposal for Action Research this year so as to appear the budget allocation under this component (Action Research) next year. As, Action Research is a mandated activity, it can be undertaken this year also by meeting the budget from the component of “Training Cost”.
Further Chairman suggested DoE, GoI to apportion budget exclusively for Action Research from next year onwards to all EEIs so as to compliment the training activity.
12. Constitution of committee for formulation of guidelines and modalities for operation and maintenance of income generation account and consultancy projects of EEI, Hyderabad.
With regard to this item, the Chairman suggested to have one account i.e, Zero Budget Revolving Fund for maintaining income obtained from both ‘Income Generation’ from hostel room rents and ‘Consultancy Projects’. An Action Plan for utilizing this amount can be prepared and submitted for approval by Management Committee. Technical activities can be undertaken by following DoE, GoI guidelines and other civil works can be done as per University guidelines.
When Dr.S.K.Mishra expressed EEI, Anand & Jorhat are having guidelines and modalities for operation and maintenance of income generation account, Chairman suggested to get and adopt the same so as to maintain uniformity among all EEIs. One or two guidelines can be modified suiting to our conditions after taking prior approval from the University.
13. Enhancement of transportation charges during Off campus training programmes for field visits from Rs.10,000 to actual charges
Chairman suggested Director, EEI to visit DoE, GoI, discuss and resolve this item. Dr.S.K.Mishra also expressed the same.
14. Participation of the Directors/Heads of Training Institutes of Agriculture & Allied sectors in the Management Committee Meeting.
For the participation of Directors/Heads of training institutes of Agriculture & Allied sectors in MCM, Chairman suggested Director, EEI to discuss this issue in the Annual Review Meeting of EEIs conducted by DoE, GoI at New Delhi. Further, Chairman suggested Director, EEI to visit personally to all the concerned Heads of client states instead of telephonically contacting so as to develop good rapport and get good participation in the meetings.
15. Any other item with the permission of the chair
Permission for EEI trainees for medical treatment at PJTSAU Health Centre
The Chairman suggested to address a letter to Director of Extension who would address to Associate Dean, College of Agriculture, intern to Health Centre to allow EEI participants for medical treatment.
General Suggestions for overall improvement of functioning of EEI, Hyderabad
Chairman offered the following suggestions
- The functional modalities of EEI need to change from theoretical to applied approach to provide practical solutions to the field problems in agriculture and allied sectors.
- As “Feedback” is an important element of improving overall performance, it should not be the missing element to bring a positive difference in realizing good impact at field level.
- Conduct Impact Assessment Studies inviting 3rd party independent evaluation group. These Impact Evaluation report should form a strong basis for DoE, GoI for allocation of budget to the EEIs.
- For Training Need Assessment, EEI should just not involve only high level state officials but the field level functionaries to surface out field problems. A template for TNA need to be developed.
- Networking of EEIs for knowledge sharing on common problems, challenges and issues concerning their functioning is the need of hour. The chairman further urged all the members of MC to come up with atleast one point for improvement/suggestion to EEI for smooth and effective functioning. As 10% of University faculty move to other Universities for knowledge share, EEI faculty should also move to other EEIs so as to get exposed to functional modalities and adopt the innovative techniques and methods suitable to our situation.
- EEI, Hyderabad is a blessed institution, being its existence in the midst of many State and National institutions and Universities, it should find its own identity and uniqueness by bringing a positive difference in quality adding value to its performance.
- EEI faculty should master their specialized (areas) subjects, getting exposed to training programmes of 1 to 2 months duration.
- EEI should address State Specific Problems through need based training programmes where proper Training need assessment play an important role. This intern facilitate in realising a good impact at the field level.
- To double the farmers income, EEI should focus on trainings and activities to help the trainees to link farmers to markets
- Chairman also narrated the success story of Honey Bee women entrepreneur of Madurai district of Tamil Nadu state and suggested, that kind of resource person needs to be invited to the training programmes which would be of immense value to enhance the quality of training programmes.
Chairman concluded requesting others to share their views for proper networking of all departments.
Smt.Pausumi Basu, IAS, CEO, TISRD suggested two points while expressing that the Chairman has covered every aspect.
1. Action Research, a complementary domain of qualitative training should be based on identified needs and problems of a client states which are state specific (for example Haritha Haram, a flagship programme is specific to Telangana State Government etc). Hence, the areas for action research based on existing problems specific to the state need to be invited by EEI.
2. For proper networking of different institutions and EEIs a one day workshop needs to be organized at EEI, Hyderabad involving all institutes to get to know the strengths and operation modalities of each other. Since TSIRD is well equipped with 400 residential accommodation, training facilities, A.V lab, good perspective of finance, TSIRD also be included in the networking. Recently, TSIRD trained officers, not exactly veterinary doctors but paravets as “Pashu Mithras” on artificial insemination which made a good impact, hence TSIRD if included in the workshop it will add value to the deliberations.
Dr.S.K.Mishra informed Director, EEI to submit budget proposal very much well in advance in future.
- Ensuring maximum participation in all the training programmes is of prime importance.
- EEI should ensure 100% participation from line department in MCM.
- EEI, Hyderabad should develop collaboration with other EEIs for sharing of expertise.
Sri.K.Jayadev, Deputy Director, SAMETI, Telangana suggested EEI in consultation with PJTSAU to formulate a training programmes on “Extension reforms” and workshop for developing SREP (Strategic Research and Extension Plan) models for 32 districts of Telangana State.
Dr.D.Raji Reddy, Director of Extension summarised all deliberation of the meeting like conducting impact studies, networking of EEIs organizing one day workshop for developing collaboration etc.
The meeting was concluded with formal vote of thanks proposed by Dr.C.Padma Veni, Professor, EEI.
46th Management Committee Meeting of EEI, Hyderabad
The 46th Management Committee meeting of EEI, Hyderabad, under the chairmanship of the Vice-Chancellor of Professor Jayashankar Telangana State Agricultural University was held on June 1st 2018, at EEI, Hyderabad campus. 21 members including Client State representatives and farmer representatives participated in the meeting to fine tune the administrative and functioning modalities of the Institute.
The permanent office bearers/ members of Management Committee included representatives of Directorate of Extension, Government of India, representatives from sister institutes like MANAGE, NAARM, NIRD, TSIPARD and representatives of SAMETIs from all client states. The other members are elected for a period of three years on rotation basis from each of the Client State/ Union territory and respective client departments. The Director, EEI would be the Member Secretary for the committee.
The 46th MCM of EEI was attended by Dr. V. Praveen Rao, Hon’ble Vice-chancellor, PJTSAU; Dr. K. P. Wasnik, Additional Commissioner (Extension) DoE, GoI, New Delhi; Dr. D. Raji Reddy, Director of Extension, PJTSAU; Sri. M. B. Ramesh Kumar, Comptroller, PJTSAU; Smt. Pausumi Basu, IAS, Commissioner, TSIPARD, Hyderabad; Dr. K. Madhu Babu, Director, EEI, Hyderabad and other members.